Here's a copy of my current planning notes (typed, because I am oldschool and like to handwrite things):
Location: Haunted Hills, Moe, Gippsland
Format: Hillclimb / Touge (Ghost)
Date: TBA (One day, Saturday or Sunday)
Time: 7:30am start for organisers, finishes when it gets dark likely.
Cost: TBA (Approx $150-200/car)
Requirements:
Clerk of Course
Safety Officer
Paramedic x1 (Prefer MICA)
Crash Recovery Vehicle (Flatbed)
Flag Marshalls (2x volunteers so far)
Event Marshalls (2x required)
Public Liability Insurance
Catering
Decent handheld UHF's
Organising Committee:
Lawrence
Dan
3x volunteers required
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Participants must have a current L2S Cams license. AASA licenses are not accepted at the Haunted Hills venue. To attain a L2S Cams license the driver must be a paid member of a CAMS affiliated club (MGEC etc) and fill out the required forms and complete a medical. THREE WEEKS (21 days) is required to have your cams license mailed to you. Licenses must be renewed every 12 months.
Participants must wear long sleeved tops, long pants, closed toe shoes and an approved helmet. Helmets must have the Australian Standards sticker on them or they will not be passed by scruitineers. Damaged helmets not accepted (gouges, deep scrapes, broken visors, etc)
At no point during competitive events or staging may the windows of any competing vehicle be anything other than fully closed. It is allowable to open the drivers door whilst staging (queued, not on the line ready to start)
The event will -NOT- have prizemoney. This creates unsafe driving conditions primarily. The organisers feel that the event is designed primarily as a good day out, and secondarily as a training exercise for the majority of drivers who will attend. It is not and will never be our intention to cater for hero drivers performing unsafe manoevres simply to "win".
The event will be broken down into classes based on drivetrain and modification level. Class breakdown is TBA but will very likely follow a pattern similar to the evonats. (You can check evooz for details). This won't be finalised for a few months so please don't ask for details as I don't have any.
Interstate competitors may receive some form of reimbursement for travel expenses. This will be an amount towards your expenses rather than complete payment of expenses.
Catering on the day will cost money. The club cannot afford to feed everyone for free.
Timing format will be vehicles released at 30 second intervals. One "class" at a time. we anticipate 10 cars per class with a 2 minute break between classes, thus every car should hit the track approximately once per half hour all throughout the day. Possibly faster, but we are infact budgetting time for accident removal and for the event marshall's to have short breaks.
Your first two runs will be -UNTIMED-. We don't want you going fast, we want you to learn the corners. Following that, we ancipate each vehicle will get approximately 4 more runs in for a total of 6 (at least). These following 4 runs will have times ADDED TOGETHER. Lowest total time per class will win their class. Trophies will be provided and a short awards ceremony at the conclusion of the event. Drivers who leave prior to this will forfeit their trophy and second place will claim the win, logistically it is too much hassle to post a trophy and avoid breakages. Wherever possible we will post times as they occur or at the end of each 30 minute session so drivers can see who is leading each class.
We will organise some form of dinner outing after the event which will be completely optional.
We anticipate a "meet and cruise" to the event somewhere from southeast melbourne out to Moe. We also anticipate the same "meet and cruise" to return to melbourne.
The venue DOES NOT cater to drags. We will organise a second "drag day" in the near future to be run in tandem with this event (possibly one or two weekends AFTER the circuit event. We do not want the drag racing stresses breaking cars for the circuit work). Like all previous events this will most likely be held at Heathcote raceway.
The day is being held in Victoria simply because the organising committee lives in Victoria. I have no knowledge of tracks, facilities or anything else in other states and nobody has put their hand up to give me a hand from outside of Victoria. For those of you from QLD/WA/whatever who feel the need to be vocal about this, PM me and give me options for the second track day we hold. I am not against holding one in southeast queensland or at wakefield or wherever, I simply do -not- have the experience yet and am still learning myself.
Entry will be open to ANYTHING with a 4g or 6g engine. It doesn't matter if it's a 4g15 or a 4g63 or a 4g54, or a 6a12 or a 6g72. It also doesn't matter if it's a 4g63 in a datto 1600 or a 4g54 in a widebody starion. NA and Turbo don't matter. Your car however will only be allowed to compete at the discretion of the event organisers. If you expect that I will allow you to race in a standard sigma with 25 year old suspension and drum brakes, you are sorely mistaken. I am less concerned about other cars on the track and more concerned about you destroying your vehicle/laying oil all over the track/smashing into a tree/hurting yourself.
vehicles will be scruitineered on entry. Failure to disclose modifications is instant disqualification, you will not be allowed to race and you will not receive a refund. We need your modifications to put you in classes, saying you have a 2.0 block with a 16g when you have a stroked 2.4 with a 20g in a 16g housing isn't fair on anyone in your class. Remember, we will compare against your members ride thread and there will be people there who know these cars back to front and then some. I'd like to think we don't have people who will blatantly cheat as it defeats the purpose of the day. We reserve the right to strip you of your title in the event we find out afterwards that you have cheated.
In summary, we are hoping to run a successful smaller day initially and build it up over a series of track days to hopefully culminate in a Calder/Winton/Oran Park/Eastern Creek day at some point about trackday #4 or 5. We would potentially do Wakefield/Winton first and one of the more "prestigious" tracks later on.
We will be actively looking for sponsors for these events. There is only so much money we can throw at it from our own pockets. Profits first and foremost will go towards the travelling expenses of the volunteers for the day (flag/event marshalls etc), and then on towards further track days, drag days and other club events.
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I was also hoping to hold a small show'n'shine for non competing cars in the carpark of the venue. If anyone has experience with these events PLEASE PM ME. I need help to organise this as I have no idea about judging criteria or who indeed is a judge.
There will be a "people's choice" award for both competitive and non competitive cars which hopefully will be cash prizes.
Discussion below.
This is as far as I've gotten so far in 2 days or so.
/wall of text.
